Inspections Management

Streamlined Inspection Management

Efficiently manage customs inspections from notification through resolution with comprehensive tracking and analytics.

Inspection Types

Physical Examinations

• Full container exam
• Partial exam
• Random sampling
• Targeted inspections

Documentary Reviews

• Document verification
• Classification review
• Valuation review
• Origin verification

Specialized Inspections

• Agricultural inspections (SENASICA)
• FDA examinations
• CPSC inspections
• DOT inspections

Notification Management

Inspection Alerts Immediate notification when shipments selected for inspection:

• Email/SMS alerts
• Portal notifications
• Broker notifications
• Stakeholder alerts

Preparation Tracking Track preparation status:

• Documents gathered
• Broker coordination
• Warehouse notification
• Timeline management

Appointment Scheduling Coordinate inspection appointments with:

• Customs authorities
• Warehouse facilities
• Brokers
• Importers

Mexican Inspections

Second Recognition (Segundo Reconocimiento) Manage secondary inspections at Mexican customs:

• SAAI selection tracking
• Preparation requirements
• Coordination with agente aduanal
• Result documentation

SENASICA Inspections Agricultural and phytosanitary inspections:

• Permit verification
• Sample collection
• Lab result tracking
• Certificate issuance

Customs Examination Coordinate physical examinations:

• Warehouse coordination
• Deconsolidation if needed
• Photo documentation
• Discrepancy resolution

Documentation Support

Exam Packages Prepare complete documentation packages:

• Commercial invoices
• Packing lists
• Bills of lading
• Certificates of origin
• Test reports
• Product specifications

Digital Repository Quick access to supporting documents during inspections.

Version Control Track document versions submitted and updated.

Result Tracking

Outcome Documentation Record inspection outcomes:

• Release without issue
• Release with corrections
• Penalties assessed
• Goods seized
• Additional documentation required

Issue Resolution Track resolution of inspection issues:

• Discrepancy investigation
• Corrective documentation
• Amendment filing
• Penalty appeals

Cost Tracking Monitor inspection-related costs:

• Exam fees
• Storage charges
• Demurrage
• Additional broker fees
• Penalty amounts

Analytics & Prevention

Inspection Rate Tracking Monitor examination frequency by:

• Product type
• Supplier
• Country of origin
• Declared value
• Classification

Pattern Analysis Identify patterns that trigger inspections:

• Red flags in declarations
• High-risk suppliers
• Unusual shipment characteristics
• Classification issues
• Valuation concerns

Risk Mitigation Implement preventive measures:

• Enhanced documentation
• Classification reviews
• Valuation support
• Supplier compliance
• Program participation (C-TPAT, AEO)

Workflow Automation

• Automatic notification routing
• Document collection checklist
• Approval workflows
• Status update broadcasts
• Issue escalation
• Resolution tracking

Reporting

Inspection Metrics

• Inspection frequency
• Examination rates
• Pass/fail rates
• Average resolution time
• Cost impact

Trend Analysis

• Monthly/quarterly trends
• Product-level analysis
• Supplier performance
• Port-specific patterns

Integration

• Customs broker systems
• Warehouse management
• Document management
• ERP systems
• Communication platforms